Home / Updates / County Trustee Board Meeting: May 2023
The County Trustee Board accepted the new Pay and Remuneration Policy and TOR document following amendments made after the previous discussion.
The Board discussed Recruiting a new County Development Officer for Racial Equity Project. They voted and agreed to 50% fund match any HQ contribution.
With WSJ23 and P23 imminent the Board discussed having an International Trip Review. This will happen after this summer to look across the board at the Selection Process, Standards, Financial Processes and Mental Health wellbeing.
Mandatory Training Compliance was reviewed. We are doing well Nationally, and most figures are good, but First Aid isn’t at 4% so this will be focussed on.
Final Accounts were looked at and approved by the Board, with signatures acquired to enable us to present them to the County AGM next month as final.
The CarFest Budget for 2023 and Scouts Summer Camp Trip Budget were both approved by the Board in line with the papers submitted, with any underspend or surplus to be returned and not rolled over.
The Ferny Crofts Mobile Climbing Wall hire cost was discussed following feedback from a District that it was too high. The Board were advised that following investigation the hire charges for £500 for a 2-day hire, or £300 for 1-day is still considered commercially competitive. There are bookings in the diary but still capacity for 2023.
The Board accepted the amended County Constitution as set out, in line with the new information in POR.
Jools Sore answered questions from the Board relating to emergency contingency funding for the International trips coming up; following these questions the Board voted and unanimously accepted the proposal put forward by Jools for emergency funds provision using a mixture of providers for the WSJ and P23 trips.
County AGM and Annual Review final plans were confirmed, and the review document proofread ready for publishing.
The County Risk Register, Financial Procedures and Grants Policy documents were reviewed; following some additional work on wording and terminology and additional checklists being produced these will be approved at the next Board meeting.
A new Deprivation Fund was proposed for Districts setting up new groups in areas of deprivation, to be used as a start up fund. The idea was accepted and will move forward, with The Finance Sub-Committee managing approvals.
Groups moving Districts: Following a discussion with relevant DCs the Board were asked to approve that two groups (Blackmoor, Bordon and Whitehill and Headley) leave Rotherfield and join Petersfield to make the two Districts more similar in size. This was approved by the Board.
